Latest Minutes

This page shows the very latest minutes from recent meetings of Eastwood Town Council

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MINUTES OF A MEETING OF THE POLICY AND FINANCE COMMITTEE EASTWOOD TOWN COUNCIL HELD ON MONDAY 4TH JUNE 2007 IN THE COUNCIL CHAMBER, TOWN COUNCIL OFFICES, EASTWOOD, NOTTINGHAMSHIRE

Present:
Cllr D Bagshaw,

Cllr P Butler,

Cllr R Dodge,

Cllr Mrs J Forrest,

Cllr B Griffin,
Cllr K. Longdon,

Cllr Mrs G Robb,

Cllr C Robb

Cllr Mrs G Robb.

P1/08 APPOINTMENT OF CHAIR

It was RESOLVED to appoint Cllr C. Robb as Committee Chair for the Council year 2007/8.

P2/08 APPOINTMENT OF VICE CHAIR

It was RESOLVED to appoint Cllr D. Bagshaw as Vice Chair of the Committee for the Council year 2007/8.

P3/08 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr R. Charlesworth (attending a Borough Council meeting) and Cllr J. Kenny (holiday).

P4/08 DECLARATONS OF INTEREST

Cllr B. Griffin declared a personal interest in agenda item 6, Recreational site maintenance (official of a sporting club). Cllr C. Robb declared a potential interest in item 6, Recreational site maintenance (Borough Councillor “dual hatted” member). The meeting discussed Cllr Robbs potential interest in this item and it was AGREED to classify this interest as “personal” at this time. As this item of business progresses, the level of interest would be reviewed.

P5/08 REVIEW OF EXISTING SERVICES

After a full discussion upon each of the following services, it was RESOLVED to continue these provisions for the foreseeable future: -

Garden Services
Summer Floral Decorations
Christmas Lights Contributions
Arts Festival Contribution
Public Seats / Litter Bins

It was further AGREED to appoint Cllr B. Griffin as the Town Council representative in liaison with residents receiving the Garden Services.

P6/08 RECREATIONAL SITE MAINTENANCE

The Town Clerk reported that the current contract with the Nottinghamshire County Council for maintenance of the recreational grounds in Eastwood was in the final year of the contract term. Consequently, the Town Council will need to review its policy during the current Council year. The Town Clerk gave a detailed verbal report upon the history, finances, and current position of this service for the information of the Committee. After a full discussion, it was RESOLVED that the Town Clerks report be circulated as a confidential paper to all Town Councillors, and that this matter be considered at the next meeting of the Town Council.

P7/08 PLANNING CONSULTATIONS

The Town Clerk circulated copies of a letter received from Broxtowe Borough Council, notifying the Town Council that paper copies of planning application would no longer be sent to Town/Parish Councils. Details of application were available on the Borough Councils web site and a system was now in place to enable Town/Parish Councils to submit observation upon application direct via E-mail or the Borough’s web site.

The Town Clerk commented that no advance communication had taken place upon these changes. He had, however, examined the Borough’s web site and e-mail system and was satisfied that the proposed changes were “workable” from the Town Councils point of view.

After discussion it was AGREED that subject to the continuing availability of large plans for major developments, the new system be operated by the Town Council Planning Sub Committee.

P8/08 TOWN TWINNING PROPOSALS

The Town Clerk reported that he had received an enquiry from the Town of MIECHOW in Poland as to whether Eastwood Town Council might be interested in a Twinning Agreement, similar to the first such agreement with Szolnok in Hungary.

After a full discussion it was AGREED that efforts should continue in developing the current agreement with Szolnok before considering any further agreements. It was therefore RESOLVED to thank the officials of MIECHOW for this enquiry but to explain the Town Council’s current policy.

P9/08 LOCAL MARKETS

The Chair Cllr. C. Robb, reported that in certain other Towns, local markets, perhaps with a continental emphasis, were becoming popular. He asked the meeting if councillors might be interested in attempting to develop a similar activity in Eastwood.

Numerous ideas were put forward, including adding such as events to the Arts Festival programme, or to the Christmas lights switch on event. The meeting was conscious of the need to have the best location established in order to achieve success in this activity. Whether the Town existing shopping areas provided a suitatable location was an important issue.

After discussion it was AGREED that the Town Clerk obtain further information upon this idea and that further consideration be given in the near future.

P10/08 ENVIRONMENTAL IMPROVEMENTS

The Town Clerk reported that following representation to the Borough Council, he had received a letter from the Technical and Works Service, offering to provide Floral displays on 3 of the new boundary signs and to install a new “Tourist” directional sign at the top of Plumtree Way. The Borough Council had suggested that the cost of the new sign be shared equally between the two Councils, but the floral displays would be provided by the Borough Council.

After discussion, the meeting RESOLVED to accept the Borough Councils suggestion. It was also agreed to ask whether a new (directional) sign might be provided for Eastwood Theatre (School Site) from the Sun Inn Island. The Town Clerk would take the necessary action.

P11/08 PRESENTATION FOR DISTINGUSHED SERVICES

The Town Clerk reported upon two cases where Councillors might consider an award/presentation was justified to commemorate the person’s services to the Eastwood Community. No discussion was considered necessary by the meeting and it was unanimously RESOLVED to authorise the Town Clerk to make appropriate arrangements for both presentations.

………………….

There being no further business the Chair closed the meeting.

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