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MINUTES OF A MEETING OF THE EASTWOOD
TOWN COUNCIL, HELD ON MONDAY 11 FEBRUARY 2008 IN
THE COUNCIL CHAMBER, TOWN COUNCIL OFFICES, EASTWOOD,
NOTTINGHAMSHIRE
Present:
Cllr
D Bagshaw,
Cllr Mrs S Bagshaw,
Cllr P Butler,
Cllr
Hazel Charlesworth,
Cllr R Charlesworth,
Cllr R Dodge,
Cllr Tara Fiddyment,
Cllr Mrs Josie Forrest,
Cllr
B Griffin,
Cllr K Longdon,
Cllr Ms Rayner Robb,
Cllr
C Robb, and
Cllr Mrs G Robb &
Cllr Mrs J Yeomans.
Also present: 14 members of the public
Cllr R Charlesworth, Town Mayor in the Chair.
(Note: Before the commencement of the formal Council
meeting Mr Steve Dance and Mr Martin Rich from
the Broxtowe Borough Council Planning Department
gave illustrated talks and answered questions in
relation to planning consultations generally and
the current review of the Eastwood Conservation
Area).
95/08 APOLOGIES
Apologies
for absence were accepted from Cllr J Kenny (attending
Borough council meeting).
96/08 DECLARATIONS
OF INTEREST
No declarations of interest were made by Councillors
in respect of items to be discussed during this
meeting.
97/08 NOTIFICATION
OF LOBBYING
No notifications of lobbying were given
by Councillors in respect of items to be discussed
during this meeting.
98/08 MINUTES
Updating information upon the following matters
was provided: -
-
Car washing facility – Nottingham Road.
-
Closure of public toilets – Nottingham
Road.
-
Renovations to Hollies Car Park.
-
Plumtre Way – Directional sign.
Subject to substituting the word ‘members’ for ‘embers’ on
page 6 (minute 81/08), the minutes of the meeting
of the Town Council held on 14 January 2008 were
then adopted as a true and accurate record and
signed by the Town Mayor.
Subject to replacing the word ‘tow’ with ‘town’ (page
1 minute LM23/08) and replacing the word ‘nuisnce’ with ‘nuisance’ (page
2 minute LM27/08), the minutes of the meeting of
the Leisure and Maintenance Committee held on 21
January 2008 were adopted as a true and accurate
record and signed by the Town Mayor.
Subject to replacing ‘Cllr J Kenny’ with ‘Cllrs
J Kenny and C Robb’ (page 1 minute 88/08),
the minutes of the Extra Ordinary meeting of the
Town Council held on 28 January 2008 were adopted
as a true and accurate record and signed by the
Town Mayor.
The meeting received and noted action taken in
respect of planning applications numbers 830-836.
99/08 TOWN
CLERK’S REPORT
Neighbourhood Pride Projects
2008/9
The Town Clerk reported that the Borough Council
had invited bids from Borough Councillors on behalf
of their local CAT group for next year’s
Neighbourhood Pride Projects. Whilst
the Town Council, specifically, had not been invited
to contribute suggestions, the meeting was asked
to consider this project with a view to putting
forward proposals.
The Leader of the Council Cllr C Robb described
the criteria for bids and put forward a few suggestions
for consideration. After discussion
it was AGREED to offer the following proposals:
-
-
Nottingham Rd (west). Install
bollards to prevent parking on pavements.
-
Introduce new byelaws to control the depositing
of chewing gum on pavements.
-
Provide additional street furniture on Nottingham
Road (including floral containers).
-
Provide additional public seat outside the
front of the Post Office.
-
Repainting of existing street furniture (including
street lights).
The Town Clerk reported that he had recently been
elected as a Principal Founder Member of the
new (National) Institute of Local Council Management. The
meeting NOTED this report.
c) Employees’ Annual Leave Entitlement.
The Town Clerk reported that owing to Council
work demands, it had not proved possible for either
the Town Council’s Secretary, or himself
to take full leave entitlements for the current
year. The meeting was asked to approve
the carrying forward of outstanding leave to 2008/9.
During the ensuing discussion Councillors expressed
the preference for annual leave to be taken during
the actual leave year and that no more than four
days be carried forward in special circumstances. The
Town Clerk confirmed that these conditions will
be met in future and that all leave due to employees
will be taken during future years.
The Town Clerk reported that the existing temporary
contract of employment was due to expire on 31
March 2008. Budgetary provision had
been now provided for extending the contract until
31 December 2008. This post provided
essential assistance in maintaining the Council’s
high standards of financial control and management
and in maintaining publicity for Town Council’s
activities. The Clerk asked for authority
to extend this temporary contract to 31 October
2008. After discussion it was so RESOLVED
(existing terms and conditions to be applied).
The Town Clerk reported that Miss Laura Edwards
of Newthorpe Common was seeking sponsorship grants
for an international Girl Guiding trip to India
in August 2008. A copy of the application
was circulated to Councillors for information. The
meeting was asked to consider this request. The
Council Leader Cllr C Robb in expressing his support
for the application reminded the meeting that within
the current year’s budget the sum of £100
remained for grants under the provisions of section
137 of the Local Government Act 1972. The
Town Clerk advised that in exercising this power
Cllrs must be satisfied that the benefit will be
obtained to local inhabitants from the particular
activity concerned.
After discussion the meeting AGREED that statutory
conditions would be met and accordingly approved
a grant of £100, subject to Miss Edwards
inviting a Councillor Representative to her talks
after her return from India.
100/08 REPORTS
FROM TOWN COUNCIL REPRESENTATIVES
The Town Mayor
Cllr R Charlesworth gave a report upon his attendance
at a seminar entitled ‘A
Biodiversity Strategy for the East Midlands’,
held at Colwick Park Conference Centre Nottingham. Information
packs upon this event were available to any Councillor
interested.
-
Cllr Mrs Tara Fiddyment gave an updating
report upon new initiatives to publicise the
work of the Broxtowe Single Homeless Action Group. Posters
would shortly appear on public notice boards.
-
Cllr Josie Forrest advised the Town Council
of a forthcoming meeting of Eastwood residents
to discuss the planning application for residential
development of land adjoining Chewton Street. She
would be attending the meeting as a Town Councillor
and a resident.
101/08 MATTERS
CONCERNING THE BOROUGH COUNCIL
No
matters were brought up or debated under this item
of business.
102/08 MATTERS
CONCERNING THE COUNTY COUNCIL
No
matters were brought up or debated under this item
of business.
103/08 QUESTIONS/
STATEMENTS FROM MEMBERS OF THE PUBLIC
It
was AGREED that in accordance with Standing Order
70, the Council meeting be temporarily adjourned
in order to hear statements and questions from
the members of the public in attendance at the
meeting.
For the sake of transparency, the following is
a record of the items brought up by members of
the public.
-
Mr W Gregory again expressed his serious concerns
relating to the consequences upon the future
of Eastwood Town Cricket Club as a result of
the Council’s new policy on recreational
site maintenance. The Town Councillors
responded with historical and current justifications
for the new policy.
-
Mr Frank Dorkes (Greasley MW Bowls Club) expressed
his members’ concern over the increased
costs to bowlers from increased green fees and
membership fees applicable under Borough Council
policies which would apply from 1 April 2008.
-
Ms Kerry Lounds referred to past meetings
in relation to Queens Square/ North Road parking
problems and asked why no recent meetings had
taken place to review this item of business
and why no reply had been sent to her letter
to the Town Council. The Town Clerk explained
that a draft reply had only recently been agreed
and would be sent shortly. Cllr
C Robb also provided information upon problems
which may arise over the provision of access
gates to the Oxford Street car park.
-
Mrs M Kirk asked why no response had yet been
received from the Borough Council to ongoing
complaints against the car wash facility on
Nottingham Road. During the ensuing discussion
it was reported that a reply was ‘in the
pipeline’.
-
Mr Marriott, a resident of Edward Road, asked
for a report upon the current position concerning
the parking problems around the Colin Dyson
centre Age Concern in Edward Road. Cllr
Josie Forrest responded.
There being no further matters raised by members
of the public, the formal Council meeting resumed
with all standing orders in force.
104/08 REPORTS
OF INCOME AND EXPENDITURE FOR MONTHS 1-6 (INCLUSIVE)
AND 1-9 (INCLUSIVE), FINANCIAL YEAR 2007/8.
It
was RESOLVED to receive and note the reports upon
income and expenditure for months 1-6 (inc) and
1-9 (inc) during the current financial year, copies
of which are attached to these minutes.
******
There being no further business, the Town Mayor
thanked everyone for their contributions and closed
the meeting.
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