MINUTES OF THE MEETING OF THE
EASTWOOD TOWN COUNCIL
HELD IN THE TOWN COUNCIL CHAMBER, EASTWOOD NOTTINGHAMSHIRE
ON MONDAY 21 APRIL 2008
Present:
Cllr D Bagshaw,
Cllr Mrs S Bagshaw,
Cllr
P Butler,
Cllr R Charlesworth,
Cllr R Dodge,
Cllr B Griffin,
Cllr K Longdon,
Cllr Ms R Robb,
Cllr C Robb,
Cllr
Mrs G Robb.
Also present Caroline Jamison, Council Secretary,
Michelle Clarke, Finance Assistant and one member
of the public.
Cllr R Charlesworth, Town Mayor in the Chair.
105/08 APOLOGIES
Apologies for absence were accepted
from Cllr Hazel Charlesworth (family commitments),
Cllr Tara Fiddyment (family commitments), Cllr
J Kenny (Borough Council meeting) and Cllr Mrs
June Yeomans (ill health).
106/08 DECLARATIONS OF INTEREST
No declarations
of interest were made by attending Councillors
in respect of items of business specified in the
meeting’s agenda.
107/08 NOTIFICATIONS OF LOBBYING
No notifications
of lobbying given by Councillors in respect of
items of business listed on the agenda.
108/08 MINUTES
Cllr Mrs S Bagshaw referred to minute 99/08 (c),
Employees’ Annual Leave, and mentioned that
up to five days annual leave could be carried forward
from one leave year to the next in special circumstances. The
meeting NOTED this comment.
The minutes of the meeting of the Town Council
held on 11 February 2008 were ADOPTED as a true
and accurate record and signed by the Town Mayor.
Subject to correcting the spelling of “premium” in
minute P68/08 (page 4) the minutes of the meeting
of the Policy Committee on 3 March 2008 were ADOPTED
as a true and accurate record and signed by the
Town Mayor.
Subject to correcting the spelling of ‘town’ (Clerk)
in minute LM380/08 (page 1) and ‘transfer’ in
minute LM40/08 (page one) the minutes of the meeting
of the Leisure and Maintenance Committee held on
7 February 2008 were ADOPTED as a true and accurate
record and signed by the Town Mayor.
109/08 TOWN CLERK’S REPORT
Confirmation had been received that Beauvale Court,
Eastwood is to be closed as part of the County’s
reorganisation of care homes in the county. The
closures will be phased over a five year period
when modern alternatives become available in similar
locations.
After discussion the meeting NOTED this report.
The Town Clerk reported that the Borough Council
was proposing to make an off street parking order
covering parking places in the Borough. The
sites affected in Eastwood were Victoria Street,
Oxford Street, and the Sun Inn (long stay car parks)
and Scargill Walk, Albert Street, Alexander Street
and king Street (short stay car parks). Details,
including permitted times of use and penalty charges,
were circulated to all Town Councillors.
After discussion the meeting NOTED this report.
c. McCarthy
Stone Retirement Complex Eastwood Town Council
The
Town Clerk reported that the developers had decided
the new complex will be named Hartwell Court, following
the Town Council’s recommendation.
The
meeting NOTED this report.
d. Arrangements
for the Annual Audit of Accounts for 2007/8
The
Town Clerk reported that the following arrangements
have now been AGREED for the year’s annual
audit of accounts.
-
Closedown of accounts and preparation of end
of year statement and accounts – 12 June
2008.
-
Internal audit of accounts – 25 June
2008.
-
Adoption of accounts by the Town Council – 30
June 2008.
-
External audit of accounts – commencing
14 July 2008.
The meeting NOTED this report.
110/08 REPORT OF TOWN COUNCIL REPRESENTATIVES
Cllr
C Robb, Leader of the Council, reported that the
reorganisation works to the surface of Hollies
frontage on Nottingham Road was now nearing completion. Comments
had been received that less room was available
to market traders and parking of vehicles were
encroaching onto the disabled area. The
Leader would be bringing this up with the Borough
Council shortly.
After
discussion this report was NOTED by the meeting.
111/08 PLANNING APPLICATIONS NOS. 842/852 (INC.)
The
meeting received and NOTED action taken by the
Planning Sub Committee in respect of planning consultations
842-852 listed on the schedule attached to these
minutes.
112/08 ACCOUNTS
FOR PAYMENT SCHEDULE 06/08
It
was RESOLVED to approve payments totalling £16,145.91p
(gross) listed in schedule 06/08 attached to these
minutes.
The
Town Clerk further reported that during the normal
process of accounts checking, a discrepancy had
been identified in schedule 05/08. The
gross total was listed as £72,136.22p but
the correct figure was £72,139.47p. This
had been caused by listing an incorrect figure
(£6.50) for bank charges (return of used
cheques). The correct figure should
have been £9.75p.
The
meeting NOTED and APPROVED this amendment.
113/08 TOWN MAYOR’S AWARDS - 2008
The Town
Clerk reported that the Policy and Finance Committee
will shortly be reviewing the arrangements to continue
this important policy. In
the meantime, three nominations had been received
for the current year. Councillors
were provided with a copy of the nominations. The
Town Clerk suggested that if the meeting adopted
and approved the nominations the commemorative
certificates could be presented at the commencement
of the Annual Town Council meeting. At
this stage Councillors R Dodge and K Longdon declared
personal interests.
After a full discussion it was RESOLVED to approve
the following awards and that the presentation
take place at the commencement of the Annual Town
Council meeting on 12 May 2008: -
Mr
William (Bill) Nelson – Volunteer Driver,
Age Concern
Janet
Sutton – Volunteer Assistant, Lynncroft Primary School
Betty
Battison – Volunteer Assistant, Lynncroft Primary School
*******
There being no further business the Town Mayor
closed the meeting.
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